Minutes of the Meeting
Southwest Iowa Library Service Area
November 16, 2001
Corning Public Library
Meeting called to order at 2:00 p.m. by Mefferd. Present:
Mefferd, Weber, Coulter, Mayberry, Teget, Stanger. Also present:
Administrator Burns. Minutes of previous meeting unanimously
approved (Stanger/Teget). Agenda, with addition of correspondence
from Sid Winchell, unanimously approved (Mayberry/Teget). Bills
from October 15 - November 15, 2001, in the amount of $23,053.33 unanimously
approved (Teget/Stanger).
Correspondence: from Sid Winchell, resigned from Board.
The Board expressed appreciation for his willingness to serve, and his
prompt notice that he would not able to serve, after all. (Unanimous, Teget/Stanger)
Administrative Services Report. As written. Holiday hours--SWILSA
will be closed December 24 and 25; 24th will be a vacation day for the
staff. (Unanimous, Stanger/Coulter)
Committees and Activities.
a) Policy committee. No report; deferred until January meeting.
b) B) ILA confrerence. Stanger, Mayberry, Coulter, and
Burns attended; reports on sessions.
Old Business
a) Election of officers. Continue with current slate of officers
until such time as there is a full board. (Unanimous, Teget/Mayberry).
b) Policies and by-laws. Draft 3 of by-laws and financial transactions
policies.
Financial policy draft reflects 3 changes.Unanimously
approved draft 3 of the policy with changes as shown. (Teget/Coulter).
By-laws--changes in draft:
Article
III, Section 1: "appointed according to Iowa Code & Administrative
Code…"
Structural
changes--section numbers should be Arabic numerals
Article
VII--Duties of Board
a) Board shall exercise duties as set by Code
b) …qualified administrator
c) financial transactions policy
Unanimously approved by-laws with above changes
(Stanger/Coulter). By-laws and Financial Transactions policy
will be
posted on website.
c) FY2002 budget. Unanimously approved, with 4.3% cut, as presented
(Weber/Teget).
d) Office Technology.
1) Unanimously approved
purchase of SonicWall firewall (Teget/Mayberry).
2) Server. Old NT
server now running Windows 98.
3) DSL vs. T-1. Discussion
of DSL vs. T-1; Burns will pursue more info on DSL, present at next board
meeting for
discussion.
e) Satellite Internet access grant. Update; draft contract with libraries.
New Business
a) Representatives to LSA executive council. Teget and Stanger
volunteered; appointed by Mefferd.
b) E-rate, Funding Year 5. Contract for phone service ends March
2002; Burns will bring information on phone service to January meeting.
c) Continuing Education. Unanimously approved demonstration of
proposed Individual Education Plans with 3 librarians. (Teget/Stanger)
d) Reorganization of State Government. Template for LSA reorganization
does exist. LSAs and the State Library have met with Director of Dept.
of Cultural Affairs, who was assigned the template.
Meeting adjourned at 4:50 p.m.
Next meeting: January 11, 2002, 1:30 p.m., Corning
Public Library
Respectfully submitted,
Karen M. Burns
Recording Secretary