Southwest Iowa Library Service Area
Meeting of the Board of Trustees
October 3, 2001
[Not yet approved by Board; 10-8-01]
Meeting called to order at 10:13 a.m. Present: Coulter, Mefferd, Mayberry, and
Stanger. John Teget, nominated for the vacant position, also present as a
guest. Administrator Burns chaired meeting until election of officers.
No previous minutes of this board for approval. Agenda unanimously approved
(Stanger/Mayberry). Bills from July through September, 2001, in the amount of
$48,572.56 unanimously approved (Stanger/Mefferd). No correspondence.
Administrative Services report--as written. No committees/activities report.
No old business of this board.
New Business:
a) Introductions/meeting schedule. Board voted unanimously to meet bi-monthly
(Coulter/Mayberry). Tentatively, board will meet the third Friday of every odd
month, beginning November 16, 2001.
b) Election of officers. Because only four members present, election of permanent
officers tabled until next meeting. Jim Mefferd was nominated as interim chair
(Mayberry/Coulter); unanimously approved. Mayberry nominated as interim Vice Chair
(Mefferd/Coulter); unanimously approved. Stanger moved, Mayberry seconded, that
signators for checks be Weber and Mayberry; unanimously approved.
Mefferd took over as chair of meeting.
c) Orientation to SWILSA procedures/Long Range Plan. Stanger moved to adopt
financial procedures of SWIRLS' financial transactions policy. Transaction policy be
deferred until next meeting, when administrator will present draft to the board.
Stanger withdrew her motion. Stanger moved, Coulter seconded, that pending new
financial policy, one of the two designated signators will review, approve, and sign
checks, along with the administrator; unanimously approved.
d) Adoption of policy and bylaws. Review and discussion of bylaws revisions--as in
attached draft. Board will consider revised bylaws at the next meeting.
Review of policies, other than investment policy, postponed. Chair named Mayberry
and Stanger to a committee to review policies; Teget will serve on committee, contingent
upon his final appointment by the Commission of Libraries.
e) Investment policy unanimously approved as submitted
(Stanger/Mayberry). Firstar unanimously approved as official depository
for SWILSA funds (Mayberry/Stanger).
f) LSA System budget packages. FY2003 LSA budget package unanimously approved
(Mayberry/Stanger).
g) Anticipated purchases. Unanimous approval to purchase Toshiba laptop for portable
lab (Stanger/Mayberry). Unanimous approval to purchase appropriate operating system
for the old NT server (Coulter/Mayberry).
h) Unanimous approval for SWILSA to administer demonstration project grant for satellite
Internet access (Mayberry/Coulter).
i) SWILSA FY2002 budget. General discussion of anticipated budget cuts, and
worksheets; action can't be taken until final numbers known. Unanimous approval for
budget approved by SWIRLS board, with one change: $4000 from Special Projects line
to Workshops (Mayberry/Coulter)
Meeting adjourned at 1:15 p.m. Next meeting: November 16, 2:00 p.m.,
Corning Public Library.
Respectfully submitted,
Karen M. Burns
Recording secretary